When you have multiple vehicles in a fleet, scheduling maintenance and repairing issues as they come up can be a full-time job. Here are four tips for keeping your fleet in tip-top condition.
Make Sure Routine Maintenance Is All-Encompassing
The first thing you need to do is to make sure all regular maintenance is all-encompassing. That means that the maintenance should be comprehensive and look at all parts of the vehicle, from the fuel system to the transmission. A few things that should be reviewed include the:
- brake system
- electrical system components
- cooling system
- oil and filters
- steering system
By looking at the entire vehicle during routine maintenance, you can see now things that may become an issue later, so you can prevent sudden, expensive repairs in the future.
Know When Service Needs to Take Place
Another thing you should do is to make sure you know when service is supposed to take place and make sure that's when it happens. For example, if you need to change your oil ever 3,000 miles or by a certain date, make sure you do that. In some vehicles, there is an oil monitor that says how much life is left in the oil in the vehicle; you should make sure to replace the oil before the level reaches zero.
Keep Records Simple
Once you have maintenance performed on the vehicles in the fleet, it's up to you to keep records. Keeping records simple is the key, so consider having a filing cabinet with information on each vehicle's maintenance. Or, keep the vehicle's maintenance records with it in the front console in a folder. By keeping all records together, you will have an easier time seeing what kinds of maintenance has been needed and when.
Put Someone in Charge
Finally, if you want to make sure your fleet is taken care of properly, put someone in charge of overseeing on-site fleet maintenance. It can be a full-time job just making sure the fleet is washed, cleaned out, has inflated tires, and looks presentable for the next use, let alone taking care of the maintenance required. By putting someone in charge, you can have that person focus all their energy on making sure your vehicles are up to the standard you expect.
These are a few tips for keeping your vehicle fleet properly maintained. Remember that vehicles that are maintained well last longer, so it's worth investing your time into proper maintenance every time it's needed.